Covering last-minute sickness
Find who is free, reassign the shift and make sure the replacement knows, in minutes rather than a chain of phone calls.
Read moreManaging holiday requests without leaving busy periods short-staffed
Everyone wants the same weeks off. Orbis Shift keeps holiday requests, allowances and staffing levels in one place, and warns you before an approval leaves a team or venue short.
The problem
Why this is hard without the right tool
When requests arrive by text or on paper, managers approve them one at a time without seeing the whole picture. Two key people end up off together, allowances are tracked in a separate spreadsheet, and the problem only shows when the rota is built.
How Orbis Shift helps
Step by step
- 1
Staff request time off in the app
Requests go into one queue with the dates, type and any notes, instead of messages scattered across phones.
- 2
See the clash before you approve
Holiday clash detection checks overlapping requests and your staffing rules for each venue, and grades the risk from information to critical.
- 3
Set the rules that matter to you
Set a maximum number of staff off, a minimum number required, or a minimum number of managers. You can block approvals that would break a critical rule, or require a recorded reason to override.
- 4
Allowances stay up to date
Approved leave counts against each person's holiday allowance for the holiday year you set, and appears on the rota automatically.
Features used
Questions
Frequently asked questions
Yes, unless you have chosen to block critical clashes. High or critical approvals ask for an override reason, which is recorded in the audit log.
Yes. Each staff member has a holiday allowance, and approved leave is counted against it for your holiday year.
Related
More use cases
Scheduling staff across several sites
Run every venue from one account and catch double bookings and impossible travel between sites.
Read more
Part-time and casual staff availability
Collect when people can and cannot work and build the rota around it.
Read moreTry it with your own team
Start a 7-day free trial, or book a demo and we'll set it up around how you work.